Looking for an executive secretary for high end company

Job Description We are looking to recruit a professional Executive Personal Assistant to provide high level administrative support to the executive Management within an established and fast growing Middle-East organization within; the Banking and Real Estate industries. The candidate must be fluent in both English and French, Arabic is a strong asset. With Excellent presentation, the candidate must be able to deliver on demanding schedule and tight deadlines. Must be competent, informative, organized, ethical and proficient in all their duties with high integrity and loyalty resulting in successful outcome to secure confidence in all Essential duties and Responsibilities • Manage the Managing Director’s Calendar, Diary and Appointments • Manage and schedule appointments and meetings, take minutes and assist with administrative tasks within the office. • Help CEO manage output (word, Excel and PPT Presentations), workflow and office deadlines. • Liaise with relevant individuals, external organizations etc to arrange meetings, prepare agendas. • Drafting investment memorandum and teasers • Professional communication both verbal and written in French and English, Arabic is a strong plus. • Resourceful and quick thinking in problem solving and taking action under short notice and tight deadlines. • Take and relay accurate and timely messages from telephone callers, and answer queries where possible. • Making phone calls and Answer telephones, typing, faxing, dealing with emails, drawing up documents • Maintain a comprehensive and systematic filing system easy to retrieve by The Managing Director. • Co-ordinate Managing Director’s travel arrangements • Undertake other professional Management support duties. Skills • Strictly maintain confidentiality & preserve sensitive information Excellent Presentation • Excellent Presentation and conduct • Good computer literacy, speed and accuracy essential. (MS Office, Outlook, Excel, PowerPoint) • Strong writing and verbal communication skills in English and French is a must. • Shorthand and excellent typing skills • Self motivated, Flexible and mature approach with ability to work unsupervised • Effective time management. Excellent organizational and multitasking skills • Experience of dealing with different time zones