Administrative Assistant

Employment Type: Full Time Monthly Salary: Unspecified Job Role: Administrative Assistant Benefits: yes Minimum Work Experience: 2-5 Years Minimum Education Level: Bachelors Degree Listed By: Employer Company Size: 51-200 Employees Career Level: Mid-level Description: We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. Responsibilities • Act as the point of contact between the executives and internal/external clients, Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. • Undertake the tasks of receiving calls, take messages and routing correspondence • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. • Handle requests and queries appropriately • Maintain diary, arrange meetings and appointments and provide reminders • Make travel arrangements • Take dictation and minutes and accurately enter data • Prepares reports by collecting and analyzing information, produce reports, presentations and briefs • Develop and carry out an efficient documentation and filing system, secures information by completing data base backups, provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. • Contributes to team effort by accomplishing related results as needed. • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. • Maintains customer confidence and protects operations by keeping information confidential. Requirements • +3 years proven experience as an executive administrative assistant or in other secretarial position • Full comprehension of office management systems and procedures • Excellent knowledge of MS Office mainly Excel & PP. • Proficiency in English is a must. • Arabic, Hindi, Urdu or Malayalam is a plus. • Exemplary planning and time management skills • Up-to-date with advancements in office gadgets and applications • Ability to multitask and prioritize daily workload • High level verbal and written communications skills • Discretion and confidentiality • Bachelor degree; additional qualification as personal assistant would be considered an advantage Skills • Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication