Receptionist

Company Name: Manpower Group Employment Type: Contract Monthly Salary: Unspecified Job Role: Receptionist Minimum Work Experience: 0-1 Years Minimum Education Level: N/A Listed By: Employer Career Level: Mid-level Description: Description Our client, a multi national financial services company is urgently seeking to recruit an experienced Receptionist reporting to the Director, Facilities Manager. Duties and Responsibilities To provide business operational support to the Departments within the CyberSource Office in Reading and day to day business as usual facilities support to ensure all Departments have the necessary support and working environment to undertake their roles support service to the Reading office and guidance to the Belfast Team. To provide Front of House support to the company's Middle East Office Client To support the business and Senior Business Leaders with key administration tasks and provide assistance to the Corporate Real Estate Team in providing a workplace to meet the changing needs of the Departments The business and Senior Business Leaders with support and guidance as necessary Principle Responsibilities/Key Results Area Front of House / Business Contact Reception - Responsible and first point of contact for main switchboard calls and all Visitors to the reception Meeting Rooms - Update calendars and meeting bookings as required - ensure rooms are clean and tidy and monitor for any issues with equipment or misuse of booking Daily monitoring and top up of kitchen supplies - tea/coffee etc., work with Facilities Co-ordinator to ensure any purchasing of stock is undertaken as necessary. Post & Couriers - Undertake all tasks necessary relating to both Incoming and Outgoing post to include all Royal Mail, DHL and express couriers. Facilities Assistance Monitor iFAMS Service Requests coming onto the system and action any that are a specific business need - business cards Provide cover for Facilities Co-ordinator in times of any sickness or holiday absence. Maintain directories - telephone, car park, visitor badges Ensure Visitors are escorted at all times and checked in and out of the building as per procedures Take part any Fire Drills and be aware and action any H&S issues that are raised or that they come across Finance / Business Support Process business invoices in line with procedures agreed with AP and escalate any non-payment as necessary. Process cheques, remittance advice notices, terminations and general correspondence to ensure it is scanned / passed onto the relevant department in a timely manner. Monitor usage of Couriers and ensure Invoices reflect usage Review Invoices for stationary and consumables are in line with orders placed Action any iFAMS requests and contact requestor to update on progress Undertake Adhoc requests from the business - Invitation letters Key Competencies Clear communication Good written and spoken English Self-directed and motivated Ability to deal with both Internal and External Customers / Suppliers Person Profile Required Experience (education, skills - professional/technical/business) Client / Delivery focused. Self-starter and ability to use own initiative. Complete knowledge of MS Office packages (Word, Powerpoint, Outlook, Excel). Experience of working in small team/office environment, quick to learn and adapt to change. Excellent written, verbal communication and inter-personal skills. Excellent organisation skills with accuracy and attention to detail. Preferred Gender Any Languages English Age Range N-A Expected Start Date within 1 Month Job Post Date November 8, 2016 Salary Details Currency UAE Dirhams Gross Package / Month 0 To Gross Package / Month 0 Other Benefits Benefits fully negotiable