Administrative Assistant

LUSH Fresh Handmade Cosmetics is a British company, founded in 1995 and an inventor, retailer and manufacturer of ethical skin care, hair care, bath and body products. Now with a global reach, with over 900 shops in 52 countries, it’s known for changing the face, body and soul of the cosmetic industry. Lush MENA have 23 shops across the region, but we are aiming to have around 50 shops in 3-5 year’s time. Our central support office is based in Dubai, United Arab Emirates. Overview of role Your main role is to assist the PRO (Public Relations Officer) with all administrative tasks from filing for a new residency visa, product registration to help clearing our product deliveries. In addition to this, you’ll also be asked to cover the physical side of PRO role from time-to-time depending on the needs of the business. You’ll be reporting to the PRO and People Corodinator. What we’ll ask you to do: • Responsible for processing and carrying out all transactions relating to visas, permits, licenses, registration, pertaining to employees, liaising with various Government Departments and Agencies • Process all types of visas including employment visas, residence visas for employees, and possible visit visas for trainers and out of town visitors. • Submit relevant documents periodically to the immigration / labour office with regard to cancelled / absconding employees and delete from the sponsorship list • Complete departure and exit formalities for employees after cancellation of visas to immigration / labour office with relevant support documents • Process & renew documents such as trade license, commercial license, chamber of commerce attestation and the like in government offices such as Chamber of Commerce and Industry, Ministry of Commerce and Industry, Ministry of Finance, Customs, Court and Traffic Department etc. • Ensure all license applications and official approvals and permits are followed up properly to avoid unnecessary violations. • Work with all relevant government entities to clear important products from different country of origins, including the registration of all products related to our business. • Be up to date with all online processes for the government ministries. • Assist with booking travel arrangements for the MENA business. • Other Administration tasks as assigned by the team. • Support the running of the office including but not limited to; management of meeting room bookings, prep of meeting rooms, ensuring office supplies are well stocked, helping receive deliveries and manage external relationships with cleaners and pest control. Who you’ll be • Fluent in English (Written and Spoken). Arabic is preferable. • Experience in PRO tasks – especially in regards to the online processes. • Ability to prioritize and multi-task in a fast paced, high-energy environment. • Self-motivated and able to work autonomously We look forward to hearing from you. Applications with no covering letter will not be considered.