Procurement Manager

Employment Type: Full Time Monthly Salary: Unspecified Job Role: Procurement Manager Minimum Work Experience: 5-10 Years Minimum Education Level: Bachelors Degree Listed By: Employer Company Size: 51-200 Employees Career Level: Manager Description: Job description The Procurement Officers processes purchasing transactions for equipment, materials, supplies, capital goods, and services. Objective To procure the best possible materials/supplies at the best possible price. The Purchasing Officer is responsible for all the goods and services that are purchased by the Company. To sources vendors, negotiate contracts, discounts, payment terms and ensures prompt delivery. The Purchasing Officer assists in the development and implementation of the corporate purchasing policy to effect the best value for money arrangements available. To participate in the development, implementation and monitoring of procurement policies, regulations, laws and contractual compliance. Typical work activities 1. Prepare and review purchase requisitions and orders for accuracy and ensure compliance with the Company’s policies and procedures. 2. Process purchase requisitions / orders within purchasing authority 3. Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals 4. Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements 5. Assist in the development of specifications for equipment, materials, and services to be purchased 6. Administer contract performance, including delivery, receipt, warranty, damages and insurance 7. Reconcile or resolve value discrepancies 8. Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices 9. Address staffing resource needs and supervise purchasing clerks 10. Develop and maintain constructive and cooperative working relationships with colleagues and management 11. forecasting levels of demand for services and products to meet the business needs and keeping a constant check on stock levels; 12. conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality; 13. liaising between suppliers, manufacturers, relevant internal departments and customers; 14. identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them; 15. negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided; 16. processing payments and invoices; 17. keeping contract files and using them as reference for the future; 18. forecasting price trends and their impact on future activities; 19. producing reports and statistics using computer software; 20. ensuring suppliers are aware of business objectives; 21. training and supervising the work of other members of staff 22. Source new vendors for better quality products/items as well as better prices. 23. Evaluates the documents submitted by the vendors for accreditation and compliance purposes (supplying the best quality and offering the best price). 24. Ensures that all vendor contracts are duly approved by the CFO and the COO before execution. 25. Develop master files, templates, forms and check lists to improve efficiency and effectiveness of the purchasing department. 26. Develop, coordinates and implements systems, procedures and controls to ensure and effective centralized purchasing. 27. Demonstrate personal responsibility and loyalty to the Company by adhering to corporate principles of business conduct especially in relation to conflict of interest. Required Qualifications 1. Post-secondary education is preferred (e.g., a bachelor's degree or college diploma in a business field such as economics, Logistics, supply chain management, operations management, finance or engineering, mathematics, or statistical analysis). 2. A professional designation related to supply chain is considered an asset. 1. Minimum of two (2) years’ experience in a related capacity 2. Knowledge of principles, methods, and procedures of purchasing and inventory control 3. Must have numerical competence together with a good working knowledge of inventory systems and Microsoft packages. 4. Trustworthy and with strong negotiation, communication and interpersonal skills