Administrative Officer (Senior)

ompany Name: A Business Bay Company Employment Type: Full Time Monthly Salary: 6,000 - 7,999 AED Job Role: Administrative Officer Benefits: Health Insurance, Annual Travel Ticket Minimum Work Experience: 2-5 Years Minimum Education Level: Bachelors Degree Listed By: Employer Company Size: 11-50 Employees Career Level: Senior Description: ******************************************************************* DON'T APPLY IF YOU DON'T UNDERSTAND THE JOB DESCRIPTION! MAKE SURE YOU READ AND UNDERSTAND THE REQUIREMENS ******************************************************************* We are an International operating e-commerce company with customers worldwide. Job Description: We are looking for an Office Manager to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety. Strict Requirements: - Experience with legal work and/or company formation - Proven office management, administrative or assistant experience - Knowledge of office management systems and procedures - Excellent time management skills and ability to multi-task and prioritise work - Attention to detail and problem solving skills - Excellent written and verbal communication skills - Strong organisational and planning skills - Capacity to prioritise tasks and work under pressure; - Flexibility and adaptability to changing workloads; RESPONSIBILITIES: **Legal - Manage Company’s and Company Formations - Management of all contracts and agreements - Compliance Requests from Bank **HR - Manage HR relations with staff e.g. contract, visa, medical, medical insurance **Operations - Create and maintain office manual, policy and procedures **Domain Management - Purchase, renew and maintain list of web domains - Visa Management - Liaise with PRO for visa handling - Document Management - Maintain and administrate all filing and document **Procurement & Logistics - Manage Purchase Order cycle - Liaise with Fulfilment on on-going issues **Project Coordination - Assist Management with various coordination on on-going projects **PA to Management - Flight and hotel booking - Personal matters **Ad Hoc & On-going - Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands - Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time - Manage contract and price negotiations with office vendors, service providers and office lease - Provide general support to visitors - managing filing systems; - maintaining the condition of the office - overseeing the recruitment of new staff, - Manage relationships with suppliers; negotiate contracts and identify cost saving opportunities. - Ensure internal office space planning due to relocation. - Implement HR files and systems - Administer holiday entitlement, monthly payroll, pension payments, bonuses etc YOU: The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. The role will be running the office and some PA support to one of the Partners who does a fair amount of travelling. So everything on the operational side of the business will be left to the Office Manager. Duties will include, negotiating with suppliers and putting contracts in place, managing the HR function, facilities, recruitment of a PA/admin team, making interior design decisions, accounts and payment of invoices, PA work and much much more. The right person for this role will have worked in a very similar role- the are really open to sector and will consider creative/media/digital/legal/bank. You will be ready to commit to a challenging but very exciting opportunity. You will also be very flexible and be willing to help out wherever necessary.