Office Administrator

Employment Type: Full Time Monthly Salary: 2,000 - 3,999 AED Job Role: Office Administrator Minimum Work Experience: 2-5 Years Minimum Education Level: Bachelors Degree Listed By: Employer Company Size: 11-50 Employees Career Level: Senior Description: We are looking for Office Adminstrator & Secertary in our Showroom Read the descriptions before applying Filing • Managing, organizing and maintaining files and records • Maintain hard copy and electronic filing system • Keeping, filing, input and maintenance of data information etc. as required • Update and ensure the accuracy of the organization's databases • Back-up electronic files using proper procedures • Developing and implementing new administrative systems, such as record management Computer • Use computer emails, word processing, spreadsheet, and database software to prepare reports, memos, and documents • Preparing and editing correspondence, reports, and presentations • management of social media • Operate office equipment, such as photocopy machine, scanner, sending and receiving faxes Receptions and Phone Calls • Providing quality customer service by handling information requests, answering general phone inquiries using a professional and courteous manner, responding • To perform reception duties during the opening hours by greeting clients, suppliers, visitors in a professional and friendly manner Office euipments • recording office expenditure and managing the budget • Coordinate the maintenance of office equipment • Purchase, receive and store the office supplies ensuring that basic supplies are always available • Maintaining the condition of the office and arranging for necessary repairs • organizing the office layout and maintaining supplies of stationery and equipment • To order and/or purchase the necessary supplies required for the efficient running of the service • Managing the day-to-day operations of the office Meetings • To type the minutes of meetings where required, and to maintain files relating thereto. • Create action list for staff from meetings • Support the stuff with meetings, travel and other arrangements • Planning and scheduling meetings and appointments • Alert manager about cancelations or new meetings. • To attend seminars and meetings as may be directed by the Management. Secretarial Work • Provide secretarial, administrative and clerical services to all employees • Administer petty cash according to established procedures • Office administration • Coordinates employees activities • Determine matters of top priority and handle accordingly • Maintain office procedures • To perform such other duties, appropriate to the role, as may be required by management