Executive Assistant

Employment Type: Full Time Monthly Salary: 6,000 - 7,999 AED Job Role: Executive Assistant Benefits: Bonus, Health Insurance, Travel Allowance Minimum Work Experience: 2-5 Years Minimum Education Level: Bachelors Degree Listed By: Employer Company Size: 11-50 Employees Career Level: Mid-level Description: GENDER : Female POSITION: Executive Assistant You are ambitious. You are motivated. You have ideals. You want to work with a fast growing ambitious company. You prefer the “WE” to the “I”. You are not afraid of change. You have a true passion for what you do. You have dreams and you want to make them a reality. You dislike mediocrity. You have always wanted to work in a great company with great people. If this sounds like you, then continue to read on! We are a Dubai based company with a reputed name as one of the market leaders for Auto parts trading business. Been established in 2009, we have customer base across 70 countries globally with substantial growth each year. Because we value the importance of nurturing relationships – with our customers, employees and partners, our core values reflect the culture of unwavering trust and ethics with an added element of having fun along the way. We are a young and a vibrant company with excellence at its core, and we recognize and acknowledge that hiring and retaining only the best talent out there is what will make our company grow. Transparency, Integrity, Innovation, Quality and Performance Excellence are our core principles, and will be embedded in every action of ours. We aim to provide our people with a diverse range of opportunities that will help you grow as we grow. With the business growth, there is a need for a seasoned, experienced and an energetic executive assistant to the Managing Director, with background and expertise in the HR field.   JOB RESPONSIBILITIES • To prepare minutes of the meeting. • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments. • Answering and directing calls to appropriate executives and parties, taking messages. • Overseeing administrative policies within an organization and within the office; recommending changes as appropriate. • Opening, sorting, and distributing correspondence, including email, faxes, and snail mail. • Reading and analysing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner. • Prepare reports, collect and analyze information; prepare presentations. • Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes. • Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business. • Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions. • Coordinate finances, assist with budget preparation. • Meet with special interest groups or individuals on behalf of executives. • Prepare executive responses to routine memos, letters, or correspondence. • Prepare checks for signature and review. • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate. • Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention. • Evaluate policies to ensure they are in compliance with corporate rules and mission. JOB REQUIREMENTS • Degree in Business Management discipline or equivalent. • A self motivated professional with growth aspirations. • Solid communication, Administrative and presentation skills. • Creative skills with logical problem solving capabilities. • Flexible and favourable to change. • Customer centric - putting customer and their needs at the centre of each solution. • Great team player