Marketing Executive - ( Female & Arabic Speaker ) Conferences & Exhibitions Events

Employment Type: Full Time Monthly Salary: 6,000 - 7,999 AED Job Role: Marketing Executive Benefits: Other Benefits Minimum Work Experience: 1-2 Years Minimum Education Level: Bachelors Degree Listed By: Employer Company Size: 201-500 Employees Career Level: Mid-level Description: JOB PURPOSE Maintain a relevant database of potential and existing candidates and manage the registration process of various events in an effective and efficient manner, in line with INDEX Holding’s strategic plan, vision, mission, values goals and objectives. MAIN RESPONSIBILITIES/KEY DUTIES  Mine new data as per the requested event profile and targets set  Verify data relevancy and validity  Update and maintain current internal database pool  Market and promote events to attract attendees to conferences and workshops and to attract trade visitors to the exhibitions, utilizing all means available; fax, telephone, social media, email etc…  Respond to registrants enquiries via all types of contacts; phone, fax, email, or in person  Provide information regarding events in a comprehensive informative manner i.e., general information regarding the session, visa information, schedule of events  Register, verifying identity of; participants, visitors and speakers to any event either on a pre-registered basis or on site  Handle collection and accounting of registration fees  Process confirmation via email, mail and fax  Process conference reminders via email, mail and fax  Enter registrations received into the internal database  Issues relevant badges for the conference  Prepare, issue and mail certificates of attendance in a timely manner  Activate and manage B2B schedule and meetings  Support board meetings  Up-sell service products to clients  Review and contribute to website content OTHER JOB REQUIREMENTS • Assist with the set up of Registration Desks ensuring the smooth flow of the Registration Process • Oversee the continuous coverage of the Registration Desks in cooperation with subcontracted staff • Maintain files; conference invitations and replies, registration forms and related correspondence; organize replies in preparation for finalization of registration processes • Liaise with concerned departments or persons regarding participants’ requirements; visa travel or other • Assist the Operations Manager in the maintenance of the official List of Participants of the Conference • Able to work appropriate hours to complete tasks and meet goals • Perform other duties as may occur and as featured by INDEX Management • Adhere to INDEX’s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate PERSON SPECIFICATION Experience, Qualifications Knowledge & Skills Previous experience: Two years experience in a similar field and a proven track record of over achieving marketing targets. Qualifications & Knowledge: University degree holder with minimum of 1 year experience in a similar field, Specialist knowledge : Good business acumen and awareness of macro environment Skills: • Absolute understanding of the sales & marketing process • Strong understanding of the scientific content of each exhibition • Committed to teamwork and account results • Strong motivation and a positive approach to researching and analyzing new business opportunities • Strong, day to day, client management skills and ability to keep promises • Passionate customer focused attitude • Strong communication skills in all disciplines including written, oral, email and presenting • Strong negotiation and rapport building skills • Idea generator, self starter and ability to think outside the box • Confidence in presenting exhibition related information to clients • Ability to cope with competing demands, to prioritize tasks and to manage time effectively • Strong organizational skills • A positive attitude to dealing with people • Capable of hands on problem-solving, with ability to generate ideas and solutions • Willingness to work extra hours to complete tasks and meet goals and targets • Willingness to go the extra mile to support the team, the customer and the event