Administrative Receptionist (ARABIC SPEAKING)

Employment Type: Full Time Monthly Salary: 4,000 - 5,999 AED Job Role: Administrative Receptionist Benefits: International Health Insurance, Special Occasion Incentives Minimum Work Experience: 2-5 Years Minimum Education Level: Bachelors Degree Listed By: Employer Company Size: 11-50 Employees Career Level: Mid-level Description: • Promptly, accurately, professionally and courteously receives 100% of all telephone calls and visitors. • Promptly, accurately, professionally and courteously assesses 100% of received calls/inquiries and direct and/or record and relay messages. • In-charge of coordinating the set-up of the office phone to answering machine with the IT Manager or IT Assistant when required especially during long holidays. • In charge of checking answering machine for any incoming messages and passing it to concerned persons. • In charge of providing accurate information to the callers. • Deal directly with general queries from public and clients. • Greets and directs all visitors, including clients, job candidates and customers. • In charge of assisting Office Manager, Company Accountant and Executive Assistant as and when required by them. • In charge of receiving all incoming faxes and forward to concerned person. • Assist colleagues in photocopying, binding, scanning, lamination and faxing of the documents as and when required. • In charge of sorting and distribution of incoming and outgoing post mails. • Input information of clients and suppliers contact details from business cards into the computer database. • Updating the contacts of the clients to the data base from time to time. • Adding and updating the data base after every Cityscape events. • Assist Purchasing Officer in ordering supplies for the digital and physical department. • Responsible for the freight processing of customer orders, includes coordination with Physical/Digital departments, courier companies and shippers. • Chase courier, for delivery time of shipments from clients and other sources. • Handle petty cash float for Directors meals • Ordering food for Directors and staff. • Reconcile the cash float for Directors meals every week and submit to the Office Manager. • In charge of arranging cab for staff and visitors. • Make sure to keep tidy the board room immediately after every meeting – coordination with the office cleaner. • Ensure white board is clean – coordination with the office cleaner. • Straighten all chairs – coordination with the office cleaner. • Replenish water bottles, fruits and sweets in the meeting table and reception – coordination with the office cleaner. • Ensures that common areas are equipped with office supplies as needed. • Take the list of required stationary item from each department. • In charge of ordering office supplies and kitchen supplies like business cards, T-shirts, computer accessories etc. • In charge of chasing the supplier for the delivery. • Assisting both DG and PH Executive Assistant in maintaining the job folders up to date and properly organize in both servers and file cabinets. • Any other functions or actions as required by the management from time to time.